Grey Matters is committed to nondiscrimination through providing accessibility and reasonable accommodation for our event, An Evening with Neuroscience. For EWN 2023, we have taken additional steps to ensure that EWN remains as accessible as possible for both in-person and virtual attendees.
With our in-person EWN events, Communication Access Realtime Translation (CART) captioning services and ASL interpreters have been requested. We will ensure audio and captioning is clear at the event by testing all equipment prior to the livestream. Additionally, we will provide seating navigation guides and ensure wheelchair accessible aisles in the auditorium, as well as reserved seating for guests who require front row or easy access seating. The use of service animals is welcome. Kane Hall, where EWN is hosted, has wheelchair accessible bathrooms in the basement. Finally, we have made a guide containing transportation methods, directions to the event, and parking instructions that can be found here.
We will be providing links to any materials used in the event in advance, as well as step-by-step guides on how to access and navigate the platforms we will be using. We have included image descriptions in our materials, and plan on including them in the livestreams. Videos of each livestream with closed captions will be available on the Grey Matters Journal YouTube channel after the event.
Out of respect for those with scent sensitivity, we ask that attendees do not wear scented lotions or perfumes. To ensure the health and safety of our guests, EWN will make sure to adhere to the most recent Covid-19 guidelines from the CDC. Hand sanitizer and masks will be provided for those who would like to use them.
If you have any additional questions or would like to request additional accommodations, please reach out at thalamus@greymattersjournal.org with subject line “EWN Access,” or fill out an anonymous form here.
Here are some additional resources providing information about accessibility from the University of Washington.